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Document Stamping

Document Stamping is an automated system feature that applies official docketing information to PDF documents that are designated as Public. The stamp ensures that public-facing documents display legally required metadata, including the docket number, approval date/time, and NMPRC Records Bureau label. Stamping is system-driven and occurs only during case acceptance or when authorized users file documents directly as Public.

Stamping is automatically triggered by actions performed by:

  • Records Staff / Records Supervisor

  • OGC

  • Hearing Examiners (HE)

  • Commissioners

These users do not manually stamp documents; the system stamps a PDF only when they take an action that sets the document status to Public.

Functionalities

  • Stamping occurs ONLY when the document’s status becomes Public.

  • Only PDF files are eligible for stamping.

  • The stamp is applied to the first page only.

  • The stamped version replaces the public-facing file; the original remains internally.

  • Internal documents are not stamped under any condition.

Accessing a Stamped Public Document​

  • From the login page, enter your username/email and password, then click Sign In.

  • After logging in, open the left navigation menu and select Dockets.

  • This will display the list of all active dockets.

  • From the docket list, click the Docket Number you want to view

  • This opens the Docket 360 view for the selected case.

  • Inside the docket, click on the Documents tab.

  • Locate the required PDF under Pleading Documents (or the relevant document section) and click on the Document Number link to open it.

  • The document viewer opens and displays the public version of the PDF.

  • On the top-right corner of the first page, you will see the automatically applied stamp that includes:

    • Docket Number

    • Approval Date & Time

    • NMPRC Records Bureau

  • This confirms that the document was filed as Public and has been stamped by the system.